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Registering Assets in the Community Catalog

The Community Catalog is a metadata registry that allows organizations to share their digal assets (datasets, models, data services) with the Wildfire Commons community.

When to Register Your Digital Asset

Consider registering your dataset, model, or data service in the following scenarios:

  • When you plan to expose your asset to the broader community — If your goal is to share a finished dataset, model, or service publicly, registering it in the Community Catalog increases its visibility and makes it easier for others to find, access, and build upon.
  • Ahead of starting a research project — Register early in the research lifecycle to establish provenance, make your intended data sources discoverable to collaborators, and support reproducibility.
  • Ahead of a data challenge — Register the asset before launching a data challenge so participants have clear, reliable access to the data or resources needed to take part.

The Community Catalog does not host or store any data or assets. Instead, contributors are responsible for providing users with access to their resources. This can be done through any of the following mechanisms: a direct access link, documentation, a download URL, an API, or other equivalent methods.

Before Registering your Dataset

  • Prepare your asset’s metadata. For guidance on each field, including which are required or optional, refer to the Metadata Schema.

  • Prepare each of your resources. A digital asset may contain multiple files or resources, such as documentation, schema files, data samples, and API endpoints. Ensure that each resource associated with the asset has a valid, updated access point.

Digital Asset Registration Process

1 - Go to your Dashboard. In the left panel, click on Catalogs, then select Registration.

2 - Click Register Catalog Entry.

3a - If you're registering an asset for the first time: Click the button New? Start here -->. You will be prompted with step-by-step instructions on how to properly fill out your asset entry according to your case.

3b - Not your first time registering an asset: Click the Quick Start section. This will open a form with the primary fields ready to be filled out quickly. After filling out the mandatory fields, click Quick Start button at the bottom of the form.

4 - To add individual files or resources, click Start in the Items section, followed by Click to add Asset. Fill out the form along with the the URLs or endpoints where your data, code, models, or tools can be accessed. You can add multiple items to a catalog asset.

5 - If you're not ready to submit, click Save Draft at the bottom of the form. You can return later and resume by clicking Edit next to your draft.

6 - Once all required fields are completed, click Submit.

If you submitted an unlisted asset

Unlisted assets do not go through an approval process. As soon as your submission is complete, the asset is ready to be added to workspaces and CollabStudios.

If you submitted a public asset

After submitting your data registration form, you will receive a confirmation email acknowledging receipt of your submission.

Our team will carefully review your dataset to ensure it meets the standards and requirements of the Community Catalog. Please be patient as we complete this review process, as it may take some time.

Once the review is complete, you will receive a second email informing you of the outcome, either accepting or rejecting your dataset for inclusion in the catalog. If your dataset is rejected, it is because it did not meet the necessary standards.

If you have any questions or concerns regarding the review process or would like clarification on the status of your submission, please don't hesitate to contact our team for assistance.

Updating your approved requests

If you need to update a digital asset after it has been approved, go to My Approved Requests and click Edit next to the asset you want to edit.